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Athletic Handbook

Lovington Municipal Schools Coaches' and Activity Leaders' Handbook     

2025-2026

 

INTRODUCTION AND PURPOSE

 

The Athletics/Activities Handbook is a compilation of tested and proven recommendations, policies and procedures for the Lovington Municipal School District (LMSD). In this document, “Coach” includes “Activity Advisor” and “athlete” applies to all students in grades 6-12 participating in athletics or activities.

It is the policy of LMSD to provide equal opportunities without regard to race, color, national origin, sex, disability, or veteran’s status in its educational programs and activities. The athletic/activities program of LMSD is under the direct auspices of the New Mexico Activities Association (NMAA) and the Lovington Board of Education.  The NMAA is recognized by the New Mexico Public Education Department as the official governing body for all interscholastic athletics and activities. Lovington High provides teams for interscholastic competition in each of the following sports/activities:

 

Boys

Girls

Activities

Baseball

Basketball

Band (Marching/Concert)

Basketball

Cheer

Choir

Cheer

Cross Country

DECA

Cross Country

Golf

Drama/One-Act

Football

Powerlifting

English Expo

Golf

Soccer

FFA

Powerlifting

Softball

HOSA

Soccer

Tennis

Skills USA

Tennis

Track

Science Olympiad

Track

Volleyball

Student Council

Swim

Swim

 

 

GOALS OF THE ATHLETIC/ACTIVITIES PROGRAM

Statement of Principle

The athletic/activities program is a well-established and integral part of the educational process. The athletic/activities program is an elective for the student, and each student in the school is invited to participate by supporting the program of his or her choice.

The Athletic/Activities Program has, as its goals, the following:

  1. To help develop productive, contributing citizens of our community, state, and country.
  2. Reinforce that athletics/activities serve as a lab for mental, moral, physical, and social through competitive challenges met with pride and dignity. 
  3. To emphasize that discipline (the adherence to rules) and sacrifice are important links in achieving any goal.

THE ROLE OF THE ATHLETIC/ACTIVITIES DIRECTOR

The Athletic/Activities Director serves as the designated school representative in interscholastic athletic/activities and is an essential member of the administrative team.  The Athletic/Activities Director is responsible for ensuring compliance with NMAA regulations in the administration of Lovington Municipal Schools' athletics and activities policies.

It is Recommended the Athletic/Activities Director be Provided:

  1. A full-time working status, fair compensation, a workable office space with updated technology, and clerical support.
  1. The Athletic/Activities Director will collaborate closely with the high school and middle school principals, as well as the assistant Athletic/Activities Director.
  2. The Athletic/Activities Director and the Assistant Athletic/Activities Director will be evaluated by the Superintendent of Schools.

 

Qualifications for the Athletic/Activities Director:

  1. A valid New Mexico Administrative License.
  2. A minimum of five (5) years teaching experience.
  3. A minimum of five (5) years coaching experience.
  4. Display qualities of organization, leadership, and an active interest in extracurricular athletic and school activities.      

                                                                                                            

Administrative Guidelines for the Athletic/Activities Director:

  1. Report to the Superintendent of Schools and collaborate with the building principals.
  2. Supervise the entire Athletic Department, grades 6-12, and be involved in the formation of the school’s Athletic/Activities Policy, and manage the activities programs.
  3. Work with High School/Middle School Principals and the Assistant Athletic/Activities Director in the selection of coaching staff/activity leaders, and all other matters pertaining to the Athletic/Activities Programs (Grades 6-12).
  4. Work with the High School/Middle School principals, assistant principals, and other staff, rendering assistance they may require.
  5. Attend and be involved in the High School and LMSD Leadership Team meetings to plan, communicate, and give direction regarding the Athletic/Activities Program.
  6. Advise and recommend to the Principal/Superintendent changes and selections of coaches.
  7. Conduct a meeting with all athletic coaching staff and activity advisors at the beginning of each school year, wherein all aspects of the athletic/activities department will be discussed, keeping them informed on both school and NMAA procedure and directives.
  8. Regularly communicate with athletic coaches and activity advisors throughout the school year.
  9. Submit to the Lovington Central Office all equipment and supply requests and orders submitted by the athletic coaching staff and activity advisors (when applicable), working closely at all times with the accounting and finance officer.
  10. Regularly communicate with the Lovington Central Office the status of coaching and activity advisor positions when they are open and when they have been filled.
  11. Submit to the Lovington Central Office all transportation requests in advance of the activity.
  12. Evaluate the Athletic Trainer and Head Coaches.    

 

General Responsibilities of the Athletic/Activities Director:

  1. Organization and supervision of the entire athletic/activities program, grades 6-12.
  2. Supervision, coordination, and scheduling of athletic contests, facilities, and equipment.  Maintain an accounting system for all athletic programs including district funds, gate receipts, expenditure records, accounting, and pupil participation.
  3. Administration and supervision at all home athletic events and attend out of town events when deemed necessary or have a school administration representative attend.
  4. Direct the interscholastic athletic program and assure that all athletic practices and procedures conform to local board and NMAA policies, regulations, and guidelines.
  5. Serve as a spokesperson for the LMSD athletics/activities programs.
  6. Prepare the district athletic program budget to comply with financial guidelines as prescribed by the central office, and work with the Superintendent, head coaches/athletic trainer to make budget adjustments when necessary.
  7. Serve as an advisor and consultant to athletic/activities booster clubs.
  8. Develop recommendations to the Superintendent for the improvement of the athletics/activities programs as well as discontinuing activities that have lost their appeal and/or promoting new activities to take their place.
  9. Offer leadership and give direction to athletic related personnel while enforcing the philosophy, policies, and rules for each given program.
  10. Act as the Title IX compliance officer for LMSD.
  11. Supervise, advise, and counsel all athletic personnel in their duties and responsibilities.
  12. Advise and recommend to the Principal any changes to and selections for coaching.
  13. Monitor academic requirements.
  14. Adhere to contest limitations and scheduling parameters.
  15. Comply with state tournament regulations.
  16. Manage letter awards.
  17. Rate officials and comply with attendance requirements at rules meetings.      
  18. Stay in communication with the Superintendent and Principal on the athletic/activities programs.                                                           

 

ATHLETIC/ACTIVITIES DIRECTOR’S RESPONSIBILITIES WITH COACHES

  1. Ensure that the hiring of coaches for all teams is conducted with the prior involvement and approval of the Principals/Administrative Team.
  2. Hold a full staff meeting each fall and a seasonal coaches’ meeting in each pre-season.
  3. The athletic/activities director will hold meetings with the booster clubs prior to the season.
  4. Establish duties, responsibilities, and procedures for the coaching staff.
  5. Establish regular communication channels with all staff members.
  6. Develop appropriate input for compensation and expense schedules.
  7. Provide opportunities for coaches to attend professional clinics.
  8. Aid coaches with problems related to their sport.  Provide encouragement and proper perspective on educational athletics.
  9. Conduct appropriate ongoing evaluations, monitor coaches during each season, and conduct preseason goal setting and post season formal evaluations.
  10. Approve all summer and out of season activities, prior to said activity, of all coaches so as to coordinate student activity and promote participation in as many school activities as possible.
  11. Contract coaches are not permitted to be a head coach unless there are extenuating circumstances. In this unlikely scenario, only the superintendent may approve such a hiring.
  12. Make sure all coaches understand the procedure of 8th graders participation on JV/Varsity teams.
  13. Along with the middle school athletic/activities director, understand the rules of the Border Conference (see Appendix – Border Conference Summary)

The Athletic/Activities Director and NMAA Regulations

The athletic/activities director will comply with all NMAA rules and regulations, including, but not limited to, eligibility, practice limitations, transfer rules, training guidelines, game regulation, out of season limits, and undue influence in recruiting.

Game Preparation:

  1. Coordination of advance eligibility procedures with the athletic trainer, and all required forms.
  2. Facility preparation or procurement (seating, concession stands, contest area).
  3. Officials’ assignments, payment, dressing accommodations, and refreshments.
  4. Programs and rosters of both home and visitors.
  5. Supervise readiness and provide a master organizational plan for game facilities and equipment:  fields, gym, scoreboards, PA system, transportation, medical or emergency personnel, supervisory personnel, crowd control, ticket sellers, scorers, timers, down box crew, spotters, ball boys, locker rooms, and countless other details that place our school in a positive light.

Medical, Insurance, Parental Approval:

  1. Establish physical exam procedures with the athletic trainer to be certain that all participants have an up-to-date physical exam on file.
  2. No athlete may participate until all required signed paperwork is on file with the athletic trainer.
  3. Establish procedures for medical assistance and emergency.
  1. Work with the athletic trainer to establish first aid and training room procedures.
  2. Maintain a system for recording and filing injury reports, physicals, Assumption of Risk/Expectations of Educational Athletics Forms, parental approval forms, emergency treatment and consent forms.
  3. Recommend a sound insurance program for protection of school, coaches, parents, and athletes that aligns with NMAA insurance.                       

                                                  

Equipment and Purchasing:

  1.  Establish equipment inventory procedures.  (Cleaning, storing, issuing, collecting, reconditioning, etc.)  Maintain a sensible replacement schedule and stick to established budget.
  2. Purchase all necessary equipment and uniforms.  (Include coaches in purchasing sessions).
  3. Enlist responsible and trustworthy help and hold coaches responsible for their duties regarding equipment and uniforms.

 

 

Other General Areas of Responsibility:

  1. Prepare a yearly budget.
  2. Assist coaches and booster clubs with athletic banquets.
  3. Assist coaches with arranging for team pictures and publicity.
  4. Maintain positive public relations with press, radio, school publications, etc.
  5. Collaborate closely with the business office to oversee budget management and ensure compliance with procurement procedures.
  6. Respond to all correspondence in a timely and professional manner.
  7. Join national and state Athletic Directors Associations.  Attend professional meetings, keep current in field, and attend conferences.
  8. Be willing to host state, regional, and NMAA events.
  9. Support coaches in keeping accurate records and tracking scores for every team.
  10. Assist with fundraising activities that involve our school and booster clubs.
  11. Recruit students in the school to participate in athletics.
  12. Encourage the faculty to take an active interest in athletics.
  13. Promote good sportsmanship and conduct from fans, athletes, and coaches.

The above list is by no means complete.  Our goal is to aid in proper planning and to build better, stronger athletic programs.                                                                        

Coaches' Responsibilities, Standards & Evaluation

1. Professional Conduct & Appearance
All coaches are expected to maintain the highest standards of professionalism, ethical behavior, and personal appearance. As role models and representatives of Lovington Municipal Schools (LMSD), coaches shall:

  • Demonstrate respect toward opponents, officials, colleagues, and spectators.
  • Conduct themselves professionally before, during, and after contests.
  • Maintain a neat appearance appropriate for school and athletic events.
  • Support the educational goals and activities of LMSD.

2. Sportsmanship & Interactions with Others
Coaches will foster a culture of sportsmanship and respect in all relationships:

  • Treat opposing coaches with courtesy and professionalism.
  • Interact respectfully with game officials and refrain from public complaints.
  • Build strong, supportive relationships with fellow teachers, coaches, and administrators.
  • Encourage athletes to exhibit positive conduct and good citizenship on and off the field.

3. Athlete Supervision, Safety & Injury Response
The safety of student-athletes is a top priority. Coaches must:

  • Supervise athletes during all practices, games, travel, and locker room time.
  • Prohibit participation by unauthorized individuals.
  • Ensure that injuries are immediately addressed, reported to the Athletic Trainer, and parents notified.
  • Require written medical clearance before allowing athletes to resume participation after injury.

4. Discipline & Athlete Behavior
Head Coaches must establish and enforce clear team rules, approved by school administration. All coaches will:

  • Administer discipline fairly, privately, and consistently.
  • Keep documentation of serious or repeated behavior issues.
  • Notify parents of disciplinary concerns in a timely manner.
  • Refrain from using profanity or public criticism.
  • Maintain control of their teams and ensure no assistant dismisses an athlete without administrative approval.

5. Program Leadership & Staff Collaboration
Head Coaches serve as leaders of their programs. Assistant Coaches are expected to support program goals and collaborate effectively:

  • Align with the core philosophy, techniques, and values set by the Head Coach.
  • Attend required clinics, staff meetings, and professional development.
  • Provide and accept constructive feedback.
  • Work with coaches of other sports to support the entire athletics program.

6. Public Relations & Parent Communication
Coaches are responsible for maintaining a positive image of their programs:

  • Communicate proactively with parents about schedules, player development, and team expectations.
  • Promote programs within the school and community.
  • Ensure accuracy and professionalism in all media releases.

7. Recruitment & Student Engagement
Coaches should actively encourage broad participation in athletics:

  • Recruit students not currently involved in sports or activities.
  • Support and promote multi-sport participation.
  • Foster an inclusive, encouraging environment for all students.

8. Evaluation of Coaches
Coaches will be evaluated annually to ensure the effectiveness and growth of the athletic program:

  • Middle School coaches will be evaluated by the Assistant Athletic/Activities Director.
  • High School Assistant Coaches will be evaluated by their Head Coach with input from the Athletic/Activities Director.
  • Head Coaches and the Athletic Trainer will be evaluated by the Athletic/Activities Director.

Evaluations serve to:

  • Recognize quality coaching and instruction.
  • Establish professional growth goals.
  • Identify areas for improvement.
  • Maintain accountability within the coaching team.

All evaluations will be reviewed with the coach, signed, and filed with the Athletic/
Activities Director. The Athletic/Activities Director will coordinate with building principals and the superintendent for staffing recommendations.

9. Chain of Command & Inter-Coach Relations

  • The Head Coach oversees their sport program and its staff.
  • Assistant Coaches report directly to their Head Coach.
  • Concerns should first be addressed internally before escalating to administration.
  • Coaches must collaborate and support one another across levels and seasons.

10. Support of District Mission & Activities

  • Coaches are expected to support the educational and extracurricular mission of LMSD.
  • Fulfill assigned duties within and outside athletics.
  • Participate in events that contribute to school spirit and student growth.

ADVERTISING

Coaches are urged to keep their principal(s) and athletic/activities director informed of requests and/or promotions.

ATHLETIC EQUIPMENT AND FACILITIES USE

Equipment purchased by Lovington Municipal School funds or funds raised by school or non-school groups, such as Booster Clubs, is Lovington Municipal School property.  Use of school equipment by non-school groups should not be allowed.  Such usage can result in damage to, or loss of, school equipment.  The Lovington Municipal Schools athletic/activities program operates on a limited budget.  Therefore, it is imperative that the equipment purchased for the athletic/activities teams be well cared for to assure its usefulness as long as possible. 

 

Facilities:

Use of Lovington Municipal School facilities by non-school groups is allowable only if the following procedures are followed:

  1. Usage must be approved by the building principal, athletic/activities director, and facility director.
  2. User must be able to show proof of adequate liability insurance to cover all participants and spectators in the facility being used.                                                                    
  1. The rental schedule must be followed for charging non-school groups.  The schedule is designed to cover the cost of utilities and the clean-up of the facility being used.
  2. All school-related activities take precedence in scheduling the use of district facilities.

It is the responsibility of the head coach to see that facilities used by his or her sport are properly maintained.  If repair or improvement of the facility is necessary, the coach should turn in a work order to the Athletic Office, describing the work to be done.  Requests for repairs or maintenance will be addressed based on the availability of funds, time, and personnel.

Equipment:

  1.  It is the responsibility of the Head Coach/Advisor of each program to see that uniforms and equipment for their programs are properly cared for.
  2. Check out equipment and uniforms at the start of the season.
  3. Keep and maintain equipment check-out lists.
  4. Check equipment in at the end of season, using check-out lists to ensure that all equipment and uniforms are returned.
  5. Charge for all equipment and uniforms not returned.
  6. Do not give uniform parts, or equipment to players – these belong to the school district and no employee has a legal right to give them away.  At the end of the season, equipment and uniforms must be properly cleaned and locked in a storage area.
  7. A detailed inventory should be kept of all equipment and uniforms on hand and a copy will be given the athletic/activities director.

 

 

SUPERVISION OF ATHLETES

For liability reasons, it is crucial that athletes are consistently supervised by a coach during all activities related to your program.  Students should not have unsupervised access to areas such as the gymnasium, weight room, training rooms, or classrooms etc.  Keys should only be issued to students when necessary for routine managerial duties and returned immediately to the coach.  Except on game days, coaches are not permitted to dismiss their athletes before the end of the regular school day.

To ensure a safe environment for our student-athletes and coaches, please exercise increased diligence when dining at establishments after 9:00 p.m. which sell alcohol.

TEAM RULES AND EXTRA-CURRICULAR ACTIVITIES POLICY

Each head coach will establish, publish, and explain their disciplinary policies and make these policies known to all team members prior to the start of the practice season.  These policies must first be submitted to the principal and Athletic/Activities Director for review and approval.  All disciplinary policies of the head coaches must include the Lovington Municipal School District school board policy on the use of drugs and alcohol.

Keeping in mind the individual disciplinary policies of each coach and each program, the following philosophy will apply:

The severity of the offense should indicate the action taken.  Minor offenses should be examined and explained by the coach to the student with a clear warning that a second offense of a similar nature will result in disciplinary action being taken by the coach.  This action should be appropriate in relation to the offense.  Students dismissed from the team may not join another program during the same season.

All parental calls to the principal or the athletic/activities director regarding a concern or problem with a coach will first be referred to that particular coach.  If the parent wishes to pursue the complaint beyond their discussion with the head coach, the parent may then contact the athletic/activities director.

 Realizing that each athletic program has different approaches to discipline, the district recognizes that there is a place in the handbook for the term “suspension”. An athlete may be placed on suspension if the offense committed is severe or if the athlete has repeatedly been in violation of the team rules, without adequate evidence to improve.  Coaches must keep in mind that parents may occasionally challenge the dismissal of their child from a team.  The coach will have less trouble justifying the dismissal if they can verify the severity of the offense or the fact that there have been repeated offenses by the athlete. Assistant coaches and documentation can be helpful in this respect.

No assistant coach may dismiss a player.  Dismissal of any player should be reported right away to the Principal and the Athletic/Activities Director.

Each coach will prepare and turn in team rules for each sport by the first day of practice.  The following extra-curricular activities policy must be signed by the parent/guardian and the student, and notarized.  The signed copy will be kept on file in the athletic office.

Student-Athlete Code of Conduct

All student-athletes are expected to represent Lovington Municipal Schools with pride, integrity, and responsibility both in and out of competition. By participating in athletics or activities, each student agrees to uphold the following standards:

1. Representation & Respect (Integrity)

  • Represent yourself, your family, school, and community in an honorable and respectful manner.
  • Demonstrate good sportsmanship and treat teammates, opponents, coaches, officials, and spectators with courtesy.

2. Academic & Behavioral Expectations (Integrity, Confidence, Adaptability)

  • Follow all district policies outlined in the Student Handbook, Athletic Handbook, and School Board regulations.
  • Make consistent effort in the classroom and maintain academic eligibility.
  • Exhibit respectful behavior in school and remain in good disciplinary standing.
  • While traveling, stay out of the room(s) of the opposite sex.

3. Attendance & Participation (Integrity, Confidence, Critical Thinking, Adaptability, Communication)

  • Be present and on time for school, practices, and contests.
  • Communicate with coaches in advance regarding absences.
  • Athletes who quit or are removed from a team may not join another team until the current season concludes, and are subject to the 60-day quit rule.
  • Students must attend school on the day of an event to participate, unless excused for documented medical, legal, or professional reasons.

4. Communication & Transportation (Integrity, Critical Thinking, Communication)

  • Notify coaches promptly if practice or game attendance will be missed.
  • Ride school-provided transportation to and from all events unless released directly to a parent/guardian according to district policy (notification must be given in writing prior to the event).

5. Discipline, Fighting, and Hazing (Integrity, Confidence, Critical Thinking, Adaptability)

  • Fighting before, during, or after an event will result in suspension from the next contest.
  • Leaving the bench or sideline during an altercation may result in dismissal from the team.
  • Bullying, harassment, hazing, or cyberbullying is strictly prohibited and will result in disciplinary action.

6. Substance Use Policy (Integrity, Confidence, Critical Thinking, Adaptability)

  • The use, possession, or distribution of tobacco, vaping products, alcohol, or illegal substances is prohibited and subject to the district’s Substance Use and Tobacco/Vaping policies.

7. Equipment & Uniforms (Integrity, Adaptability)

  • Athletes are responsible for all equipment issued and must return it in good condition.
  • Lost or damaged items must be replaced at the athlete’s expense.

8. Dress Code & Grooming Standards (Integrity, Adaptability, Confidence)

  • Follow the district dress code during school and athletic activities.
  • Maintain a clean and neat personal appearance. Beards and mustaches shall be well shaped and shall be no more than ½ inch long.

By participating, each student acknowledges these expectations and agrees to uphold the values of Lovington Municipal Schools and the Portrait of a Wildcat character traits: confidence, integrity, critical thinking, adaptability, and communication.

School Attendance:

In order to compete in an activity, students must be in school the entire day of the contest and/or the entire day immediately prior to a contest if the contest is on a non-school day.  The student must be in school at least a half day in order to practice.

If there should be any question as to a student’s attendance on the day of the contest, the principal’s office, principal or coach who first learns of an attendance question, should initiate the communication.

Students involved in activities may not use school time to prepare for the activity, unless arranged for previously through the principal’s office.

Any student participating in conflicting activities will give precedence to district over non-district activities.  Any student participating in conflicting district activities should notify both sponsors of the conflict.  In the event that activity conflicts cannot be resolved to the satisfaction of activity sponsors, and/or students, the Athletic/Activities director shall have the final authority to review and make a decision after consulting with the sponsors and student(s) involved.

School Attendance on the Day of Competition:

An athlete must be in school attendance for at least 7 periods of the school day on the day of competition, or on the Friday before a Saturday competition, in order to play in an athletic contest.  A doctor’s excuse is a permissible exception to the rule, but ONLY if the student actually saw a doctor on the day of competition or on the Friday before a Saturday competition. Additionally, absences due to court appearances or other legal obligations are also considered valid reasons for missing school. A valid document from a court employee is a permissible excuse.                                                                            

 

INFRACTIONS AT SCHOOL, ON SCHOOL TRIPS, OR DURING HOURS OF THE SCHOOL DAY

Violation:  School discipline measures will be decided by the administration according to student handbook, which includes dismissal from the team.

INFRACTIONS AWAY FROM SCHOOL – INCLUDING SUMMER AND HOLIDAYS

First Violation for Minor in Possession:  The student will not be eligible for any extra-curricular activities for 15 (fifteen) school days and 20% of scheduled games/activities. First Violation for Consumption:  The student will not be eligible for any extra-curricular activities for 40% of scheduled games/activities.                                  

Second Violation for minor in Possession or Consumption:  Following a second violation, the student will miss 40% of the season’s scheduled games, contests, and performances, based on the original game/activity schedule.

Third Violation for Minor in Possession or consumption:  Will result in the student becoming ineligible to participate in any extra-curricular activities for (1) one year from date of offense.

**Any student cited for possession or consumption by law enforcement may be required to submit to a drug/alcohol test at the district’s earliest convenience.

***There will be other consequences, consistent from activity to activity after each violation, set by the Athletic/Activities Director and the Sponsor of the activity.

***All violations will include drug/alcohol counseling before the student can return to activities.  It will be the responsibility of the student to receive 4 hours counseling and the student must present evidence of such counseling to the school administration, before he/she may return to activities.

 

 

 

 

 

 

 

 

 

 

 

STUDENT PLEDGE: I have received the Lovington Municipal School Policy regarding alcohol/illegal drugs and/or tobacco and the consequences of the violations.  I will not use, have possession of any controlled/illegal substance.  I will not be in the company of any person(s) who are or may be involved in the sale/distribution of/transportation of/possession of alcohol or illegal drugs.

I have read and understand the above information and hereby give my approval/consent for

_____________________________________ to participate in the Lovington Schools extra-curricular programs.

(Name of Student – Please Print)

__________________________                    __________      _____________________________      ________

(Parent/Guardian)                                                   Date                                 Student                                           Date

State of _______New Mexico___                                               _______________

                                                                                                            Grade Level

County of _____Lea_____

Subscribed and sworn to before this __________ day of _______________, _______.

____________________                                              _____________________________________

My Commission Expire                                                 Notary Signature

(Seal)

**The student and parent/guardian waive any right to privacy concerning the use of illegal drugs and alcohol that might be obtained from law enforcement agencies, JPO agencies, or other reliable sources.

 

 

 

 

 

 

 

 

 

 

 

 

 

EXTRA-CURRICULAR ACTIVITY DRUG/ALCOHOL TEST POLICY

Purpose of Drug/Alcohol Testing for School Sponsored Extra-Curricular Activities:

  1. Recognizing the possible use of drugs and alcohol by Lovington School’s students, a program will be instituted as a proactive approach to a truly drug and alcohol free school.
  2. Through their participation in school sponsored, extra-curricular activities and athletics, students using drugs and alcohol pose a threat not only to themselves, but to the health and safety of all students.  This program was adopted in the interest of the health and safety of all students.
  3. To undermine the effect of peer pressure by providing an additional legitimate reason for students to refuse the use of drugs and alcohol.
  4. To encourage students who use drugs and alcohol to participate in drug and alcohol treatment programs.  It is designed to create a safe, drug-free environment for students that participate in extra-curricular activities and assist them in getting help.

Objectives:

  1. To provide a deterrent to the use of drugs and alcohol by students participating on athletic teams or school sponsored activities.
  2. To give students an additional legitimate reason to resist peer pressure to use drugs and alcohol.
  3. To protect the health and safety of our students from the use and abuse of drugs and alcohol.
  4. To provide any student found to be using or abusing drugs and alcohol with assistance in overcoming this use or abuse.
  5. To ensure that students involved in extra-curricular activities set an appropriate example for their fellow students, for whom they are often role models.                                                                     

Testing Procedures:

  1. Students in grades 6-12 who participate in any school-sponsored, extra-curricular activities and/or athletics will be subject to random drug testing.  The Lovington Municipal Schools athletic program is sponsored by the NMAA (New Mexico Activities Association) and sanctioned by the Lovington Municipal School Board of Education.  All High School activities are sanctioned by the Lovington Municipal School Board of Education.
  2. No student shall be allowed to practice or participate in any extra-curricular program until the student has returned a properly signed Extra-Curricular Activities Policy and a Drug/Alcohol Testing Consent Form.  Refusal to cooperate with the requirements of this policy including failure to provide an oral fluid sample will be treated as a resignation from all extra-curricular activities for one calendar year beginning from the date of refusal.

Violation Procedure:

  1. A parent/guardian, coach or sponsor, program director, and site administrator conference will be required when a student commits a first violation.
  2. Violations are cumulative over the student’s enrollment at Lovington Schools.

 

SUBSTANCE VIOLATION

First Violation:

  1. The student will be suspended from participating for fifteen (15) consecutive school days beginning from the date of verification of the first violation.
  1. The student will be required to attend their extra-curricular activities scheduled at home (sit with group, in uniform).  The student will not be allowed to attend out-of-town events.                                               
  2. Following a first violation, the student will continue to attend practices, rehearsals, and meetings of their activity which take place during the school day for which they receive credit.
  3. As a condition of continued participation in extra-curricular activities, the student must satisfactorily complete a minimum of four (4) hours of counseling and drug and alcohol education provided by the school at no cost to the student. The student will be responsible of making up all missed schoolwork. Students must submit verification of attendance and completion to the Athletic/Activities Director before resuming participation in extra-curricular activities.
  1. As a condition of continued participation in extra-curricular activities, upon the student’s reinstatement to their activity, the student must be retested as follows:
    1. If the student tests positive for marijuana, follow-up tests must be conducted 35 days after the initial collection date and randomly on a bi-weekly basis thereafter until a negative result for up to 60 days at the student’s expense. At that time, the student will be returned to the random pool.
    2. If the student tests positive for any other drug or alcohol, a follow-up test must be conducted 7 days after the initial collection date. A positive test after 7 days will be considered a second violation.
    3. The retest must be conducted at Vanguard or using an equivalent oral testing panel elsewhere. Vanguard offers student tests at the school’s discounted price.
  2. Following a first violation, the student will sign an acknowledgment of the consequences of a second offense, which will be kept in the Athletic/Activities Director’s office.

Second Violation:

  1. Following a second violation, the student will miss 40% of the season’s scheduled games, contests, and performances, based on the original game/activity schedule.

 

Game Suspension Table:

Number of Regular Season Games, Contests and Performances

                   

 

Number of Games, Contests, and Performances Missed

9 or less

 

 

3

 

10 - 14

 

4

15 – 19

 

 

6

20 - 23

           

 

8

24 - 26

10

 

  1. The student will continue to attend practices, rehearsals, and meetings of their activity, which take place during the school day for which they receive credit.
  2. The student will be required to attend the extra-curricular activities at home (sit with the group, not in uniform). The student will not be allowed to attend out-of-town events.
  3. As a condition of continued participation in extra-curricular activities, the student must successfully complete a minimum of eight (8) hours of drug and alcohol education on campus over a four-week period at the discretion of the school social worker at no cost to the student. The student will be responsible for making up all missed schoolwork. If the student/parent elects to use another adolescent drug and alcohol program, the Superintendent or designee must approve the program in advance.
  1. As a condition of continued participation in extra-curricular activities, the student must provide, at the student’s expense, follow-up tests as follows:
    1. When a student has tested positive for marijuana, follow-up tests must be conducted 35 days after the initial collection date and monthly thereafter for the remainder of the school year. The student will be returned to the random pool after a negative test for marijuana. After sixty (60) days, a positive test will be considered a third violation.
    2. When the student has tested positive for any other drug or alcohol, follow-up tests must be conducted seven (7) days after the initial collection date and monthly thereafter for the remainder of the school year. The student will be returned to the random pool after a negative test. A positive test after seven (7) days will be considered a third violation.
    3. The retest must be conducted at Vanguard or using an equivalent oral testing panel elsewhere. Vanguard offers student tests at the school’s discounted price.
  2. Following a second violation, the student will sign an acknowledgment of the consequences of a third offense, which will be kept in the Athletic/Activities Director’s office.

 

Third Violation:

  1. The student will be suspended from participation in all school-sponsored extra-curricular activities and athletics for (1) one year from date of offense.
  2. As a condition of re-enrollment in extra-curricular activities, the student must:
    1. Complete a substance abuse disorder evaluation by a substance abuse professional at the student’s expense.
    2. Complete a 90-day outpatient treatment program at the student’s expense.   
    3. Complete monthly drug/alcohol tests (including summer months) at the student’s expense. The follow-up tests must be conducted at Vanguard or using an equivalent oral testing panel elsewhere. Vanguard offers student tests at the school’s discounted price.      
  3. The student must provide the following before consideration of pre-activity testing the following year:
    1. Evidence of three consecutive negative drug tests.
    2. Evidence of the substance abuse professional evaluation.
    3. Proof of completion of (or attendance in) a 90-day outpatient treatment program.
    4. Complete a pre-activity drug/alcohol test. A positive result will be considered a final violation.
  4. Following a third violation, the student will sign an acknowledgement of the consequences of a fourth offense, which will be kept in the Athletic/Activities Director’s office.   

 

  Fourth Violation:

  1. The student will be ineligible from participation in all school-sponsored extra-curricular activities and athletics as long as they attend Lovington Municipal Schools.                                                       

Appeals:

A student may appeal a suspension under this policy to the Superintendent by filing a written notice within five (5) days of the positive report of drug or alcohol use received by the school.  The student will remain suspended from their activity pending an appeal, unless the Superintendent determines there is good and sufficient cause to abate the suspension pending appeal.  The Superintendent or designee shall conduct an investigation to determine whether or not the original finding and suspension from their activity was justified.  The Superintendent’s or designee decision may be appealed in accordance with the existing school policy.

 

 

SELF-REFERRAL POLICY

Purpose:

Students who voluntarily come forward to ask for help with drug and alcohol problems should be given help.  Coaches and sponsors occupy special roles in the lives of their students.  Often a student will choose to talk about a personal problem with his or her coach or director while at the same time that student may feel uncomfortable discussing the same problem with a parent or other important adult in their life.  Our coaches, sponsors, and directors want to maintain this position so that students feel free to come to them if there is a drug or alcohol problem.  This policy allows the student to voluntarily come forward to ask for help.

Informing Athletes about the “Self-Referral Policy”:

The coach or sponsor will advise the students at the beginning of the season that if they have a problem with drugs or alcohol, they should talk with a coach or sponsor.  The coach or sponsor will also let the students know that there are others they can talk to about drug or alcohol related problems such as the athletic trainer, athletic/activities director, school nurse, or any other administrator.  The students will also be given a copy of the self-referral policy at the first meeting, practice, or activity.

Participation in the Self-Referral Program:

The coach or sponsor will first meet with the student to discuss the problem.  With the consent of the student, the coach/sponsor will meet with the parent or guardian.  Together, they will arrange drug and alcohol education or drug counseling.  The student must submit to a drug and alcohol test, at the district’s expense, to begin participation in the self-referral program.  The test must be conducted at Vanguard or using an equivalent oral testing panel elsewhere. A positive result for drug or alcohol use WILL NOT be considered a violation of the Extra-Curricular Drug/Alcohol Testing Policy.

The student will be required to attend a minimum of four (4) hours of drug and alcohol education or counseling.  If the student discontinues their participation in the drug and alcohol education or counseling program before completion or upon completion of the program, the student must submit to a drug/alcohol test.  A positive result for drugs or alcohol use WILL be considered a violation of the Extra-Curricular Drug/Alcohol Testing Policy.  A list of agencies will be provided to the family. They will select an agency and begin the program. If all other requirements have been completed, a negative result will be considered successful completion of the self-referral program.  The student will then return to the random testing pool.

A student may only self-refer one (1) time while they are enrolled in the Lovington Municipal School District.  A student may not self-refer on the day of random drug and/or alcohol testing.

                                                               

 

                   

 

 

 

EXTRA-CURRICULAR DRUG/ALCOHOL TESTING CONSENT FORM

Each student participating in an extra-curricular program shall be provided with a copy of the “Extra-Curricular Drug/Alcohol Testing Policy” and the “Extra-Curricular Drug/Alcohol Consent Form” which shall be read, signed, and dated by the student and parent/guardian before the student shall be eligible to participate in any extra-curricular activities.  The consent shall be to provide an oral fluids sample as chosen by random selection basis and at any other time requested, based on reasonable suspicion, to be tested for drugs and/or alcohol.  No student shall be allowed to participate in any extra-curricular program until the student has returned a properly signed Extra-Curricular Drug/Alcohol Testing Consent Form.

_________________________       _________________________       _______________

Student’s Last Name                                        First Name                              Middle Initial

I have read and understand the Extra-Curricular Drug/Alcohol Testing Policy and the Extra-Curricular Drug/Alcohol Testing Consent Form.  I understand that, out of concern for my safety and health, the Lovington Municipal School District enforces the rules applying to the use of drugs or alcohol.  I realize that the personal decisions that I make daily regarding the use of drugs or alcohol impact my health and well-being, as well as the safety of those around me.  I understand these decisions reflect upon any organization with which I am associated.  If I choose to violate school policy regarding the use of drugs or alcohol, I understand that I will be subject to the penalties outlined in the Extra-Curricular Drug/Alcohol Testing Policy.

_________________________       _______________                                           _______________

Student Signature                                       Date                                                              Grade Level

We have read and understand the Lovington Municipal School District’s “Extra-Curricular Drug/Alcohol Testing Policy” and the “Extra-Curricular Drug/Alcohol Testing Consent Form”.  We desire that the above-named student participate in extra-curricular activities offered by the Lovington Municipal School District, and we hereby consent to testing and analysis of specimens collected for the purpose of screening for drugs and alcohol.  We further consent to the reporting of the results of any testing as provided in the Policy.

______________________________                                                                        _______________

Parent/Legal Guardian Signature                                                                                         Date

 

                                                                                     

State of New Mexico

County of Lea

Subscribed and sworn before me this __________ day of ____________________, 20_____.

____________________                                                          ____________________________

My Commission Expires                                                                            Notary Signature

Seal

 

 

 

HIGH SCHOOL REQUIREMENTS

Eligibility Information – Team Rosters:

  1. Submit player names alphabetically and by grade level.
  2. Use at least one first name – no nicknames please.
  3. The team rosters are needed as soon as possible for updating on-line eligibility and rosters.

Academic Requirements: Scholastic Eligibility:

  1. Use of Semester Grades Only:  Scholastic eligibility will be determined by semester grades.  Eligibility checks for those deemed unable to participate at semester will undergo checks at designated marking periods (9 weeks) during the semester.  If they are passing at the 9 week marking period, they are eligible for immediate participation that semester.  Fall eligibility will be based on 2nd semester grades from the previous school year. 
  2. No F’s:  A student must have a minimum GPA of 2.0 and No F’s in order to be eligible to participate in activities/athletics.  This is a change from the past where a student was allowed one F.
  3. Summer Courses:  Students may make up multiple courses to attempt to gain eligibility.  Any class eligible for replacement based on local district policy can be taken and have the grade replaced to gain eligibility.  The replacement classes are required to be the exact course that was listed on the official transcript (i.e. AP English must be replaced with AP English, etc.) and in align with current NMAA guidelines.
  4. Cumulative Provision:  The cumulative provision may only be used at the beginning of the semester and must include all semester grades beginning with the 9th grade year.  This provision may be used if the student has no more than one F grade at the semester, and MAY ONLY BE USED ONCE BY A STUDENT WHILE AT LOVINGTON HIGH SCHOOL. 

All classes counted for eligibility must be acceptable for graduation.  All academic requirements will strictly adhere to NMAA Bylaws 6.2 Scholarship.

Non-Academic Requirements:

Eligibility requirements such as age, amateur status, attendance, and enrollment shall be compatible with the current New Mexico Activities Official Handbook.  As stated in the NMAA Handbook, junior high and high school students must fall within certain age limitations to participate in athletics.  The junior high limitations are as follows:

  1. A student is eligible to play with the grade indicated if he/she is of age at the date outlined herein.  He/she must move up to play with the age which is correct for him/her.
  •  7th grade – a student must be less than 14 years of age on August 31, or the current year.

 

  • 8th grade – a student must be less than 15 years of age on August 31, or the current school year.

 

  • 9th grade – a student must be less than 16 years of age on August 31, or the current school year.

The age limitation for participation in high school athletics as stated in the NMAA handbook is as follows:

  • A student becoming 19 years of age after August 31 of the current school year is eligible for the entire school year.

                                                                

END OF SEASON RESPONSIBILITIES

At the end of the season, it will be the responsibility of each head coach to conduct certain concluding activities to finalize the season.  Assistant coaches are obligated to help with these tasks, but the ultimate responsibility lies with the head coach.

  1. Equipment and uniform collection, care, and storage:        

It is the responsibility of all coaches to assure that athletic equipment and uniforms are properly cared for and retained in the program.Due to limited funds for athletics, each program must strive to get maximum usage from equipment that is used within that program.

 

  1. List of letter award winners:

At the end of each season, it is the responsibility of the head coach to turn in letter award information to the athletic/activities office.Coaches need to be aware that an athlete is only to receive one (1) letter for each level of competition.It is the policy of this district to allow the head coach in each sport to establish letter requirements for their particular sport.However, an athlete must meet all eligibility requirements and finish the season to be considered a candidate for the letter award.Letter certificates will be presented to each student who meets the criteria for such an award.It will be at the discretion of the coaching staff of each sport as to what, if any, motivational, inspirational, or achievement awards will be presented in their program.

Evaluation of Assistants:

Those high school coaches who have assistant coaches will be asked to evaluate their assistants after the season ends.

 

GAME OFFICIALS

All varsity game officials for football, basketball, and volleyball will be assigned by the NMAA/regional commissioner.  Officials for varsity contest in other sports will be obtained through the athletic office.  The local officials association will assign officials for athletic contests below the varsity level.

Officials should at all times be treated with respect.  It is highly inappropriate to publicly question an official’s integrity, or to in any way insult their dignity.  If you have a serious complaint against an official, you are expected to pursue your grievance through the proper channels.  Never take advantage of your access to the media to “publicize” or “sensationalize” your displeasure.

                                                                           

 

 

                      

LOVINGTON MIDDLE SCHOOL MOVEMENT

There may be movement of a middle school athlete to the high school program in all sports. This movement must be approved by the high school principal, Athletic/Activities director, assistant athletic/activities director, and middle school principal if one of the following occurs (9th grade is considered high school):

  1. The middle school does not offer the sports program.
  2. The middle school competition season is completed and the high school coach invites middle school athletes to compete.
  1. Any 6th grader wanting to try out for the middle school athletic competition team in volleyball, cheer, basketball, and track will have the opportunity to do so as approved by the Board of Education.  See the appendix for Border Conference rules regarding 6th grade participation.
    1. They will have to complete all necessary documentation prior to try-outs. 
    2. The interested athletes will need to let the Assistant Athletic/Activities director at the middle school know prior to trying out so that all proper paperwork is provided.

 

MAINTENANCE

When any of our athletic facilities need repair or maintenance, please inform the athletic/activities office.  If the matter has not received attention after a reasonable amount of time, inform the athletic office of the situation.

OFF-SEASON PROGRAMS

At Lovington High School, an off-season program exists in football, basketball, and other sports as time, facilities, and supervisory personnel permit.  Off-season programs are primarily designed to enhance and improve the individual and team skills necessary to excel in athletics.

**NMAA regulations permit an athletic period, not to exceed the allotted time of a class period, during the school day to participate in a sport outside of that sport season.

PHYSICAL EXAMINATION FOR ATHLETES

The NMAA handbook states in Section 6.12 that the student must be physically fit.  “This fitness must be based on a physical examination of the student occurring on or after April 1 and must be verified in writing by a licensed medical/osteopathic physician/physician’s assistant or nurse                                                                  practitioner to the extent authorized by their practice act and licensing authority.  The physical is considered valid through the following year.  A student must have a current physical on file for any participation outside of the school day (pre-season, in-season, off-season, summer).  The certificate of examination must be on file in the member school office.  This requirement also applies to cheer/drill participants.”

“By State Education Agency regulations, a Student’s fitness may be verified in writing by a “licensed chiropractic physician to the extent authorized by their practice act and licensing authority.”

In an effort to meet this requirement, the Lovington Municipal School athletic department coordinates physical sessions at a reduced rate of $5.00.  These physicals are possible due to cooperation and donation of time and services by the Lovington doctors.  At this time, the coaches of the Lovington Schools are required to work said session of physicals.  It is not an optional duty.

It must be understood these physicals will only be provided one time during a school year.  Any students who do not attend these physicals will be responsible for arranging their own physicals at their own expense.

INSURANCE REQUIREMENTS

Section 6.13 of the NMAA handbook deals with participant insurance.  This section states “Participants must be covered by accident/injury insurance prior to participation by carrying school-offered insurance or provide the school with documentation that they are covered by a private insurance carrier”.                                                              

PARTICIPATION FORMS

Physicals, Parent Permission/Insurance/Medical Release, and Extra-Curricular Policy:

  1. Physicals, parent permission/insurance/medical release, signed & notarized copies of the Lovington Schools extra-curricular policy are pre-requisites to athletic participation.
  2. The Lovington Schools’ athletic trainer will provide, at the high school level, a list of students that have completed all forms, once the head coach has provided a list of athletes participating, including managers, etc.  The assistant Athletic/Activities Director at the middle school and the junior high will provide these lists to those grade level coaches.  Names not appearing on this list will not be eligible to practice or play until this requirement is met.  No exceptions.
  3. Parent permission forms must be completed by the parent/guardian.  Insurance coverage must be specified.

SCHEDULING OF ATHLETIC EVENTS

  1. All schedules must be approved by the Athletic/Activities Director.  Any out-of-state overnight stay must be approved by the school board.
  2. Fall and winter head varsity coaches will make all tentative schedules at the high school.
  3. The coach responsible for a spring sport will make their schedule and the dates must also be cleared through the Athletic/Activities Director.
  4. No coach will change the date, time, or site of a scheduled athletic contest without prior approval of the Athletic/Activities Director.
  5. All overnight out-of-state travel over 300 miles must be approved by the Lovington School Board and adhere to the out-of-state travel policy included in this document. 

 

SCOUTING TRAVEL PROCEDURES FOR COACHES

  1. Scouting rosters are to be turned in to the athletic office at the beginning of the season.  Information for transportation requests must be turned in to the athletic office at least seven (7) days before date of departure.  Requests will be sent to the administration office.  Coaches will be notified via a signed copy of the original transportation request.
  2. Scouting meal receipts are to be turned in to the athletic office as soon as possible upon return.  The following information must appear on the receipt; name of person(s) scouting and game/date scouted, restaurant name, address and city, and price of meal(s). 
  3. All middle school football coaches are required to scout at the request of the head coach.

 

PROCEDURES FOR PURCHASE OF ATHLETIC EQUIPMENT

Responsibility for the purchase of all athletic equipment has been assigned to the athletic department by the Lovington Municipal School District business department.  Therefore, all such purchases which are to be paid for by the Lovington Municipal School District must be made through the athletic/activities director.  It must be emphasized that the activities office is responsible for the management of the athletic budget and therefore, any purchases to be paid for out of that budget must be approved in advance by the athletic/activities director.  Purchases made without this prior approval may result in personal liability.

Equipment and supply orders will be compiled and a request for bids from vendors will be sent out by the athletic/activities office.  Bids will be tabulated and reviewed by the athletic/activities director and low bidders will be selected.  If orders submitted from each sport exceed the budget amount, reduction in the order will be made after contact with the head coach.  Bid tabulation sheets will be submitted to the Board of Education for approval and upon this approval, orders will be made by the athletic office.                                                                                    

Expenditures:

  1. All items of equipment and supplies should be included in the budget and submitted on the budget request.  When it becomes necessary to make purchases during the year, a standard requisition form must be filled out and submitted to the athletic/activities director for approval and signature.
  2. In preparation of orders for bid, the following requirements must be met:
  1. Give complete specifications.  The specifications should be exactly as the item is described in the catalog if one wishes to consider a particular brand name.  The description is very important if you want to receive equipment of good quality.  It is not sufficient to give a catalog number and price as the description of the item.
  2. The colors of Lovington Schools are Royal Blue and White.  When ordering uniforms, and athletic clothing, do not order any other shades of blue.  Black may be used for trim, striping, insets, or outlines only.
  1. Each coach will be responsible for turning in travel requests to the athletic/activities office at the beginning of the season.  They will be approved by the athletic/activities director and submitted to the administration office and to the Transportation Director.  **IF A CHANGE OR CANCELLATION OCCURS, YOU MUST NOTIFY THE ATHLETIC/ACTIVITIES DIRECTOR AT THE HIGH SCHOOL LEVEL, OR THE ASSISTANT ATHLETIC/ACTIVITIES DIRECTOR AT THE MIDDLE SCHOOL LEVEL.
  2. P-cards are issued for meals when a team travels out of town.  P-cards are issued with a generic number of meals possible for each meal, however, only the exact number of students, coaches and bus driver(s) are to be fed.  Do not ask restaurants to inflate the number fed to cover the cost of the meal.  A receipt from the restaurant must be returned to the athletic office with the following information on each receipt:                                                                                    
  1. Date
  1. Restaurant name, address, and telephone number
  2. Total cost
  3. Itemized receipt
  1. Each head coach will be responsible for the budget of their respective sport.  Budgets are kept by the athletic/activities director in the athletic/activities office.  All expenditures must be relayed to the athletic/activities office for accurate accounting.  Any deposits made, such as booster club money that are to be credited to the individual budgets, must be done through the athletic/activities office.

 

SEVENTH PERIOD PARTICIPANTS

When a student participates in a sport seventh period, they are enrolled in Advanced Physical Education for the entire semester.  When that sport season ends, they must either participate in another sport, or in an “off-season” program for the remainder of that semester.  Any student not completing the semester in Advanced Physical Education will not receive credit for that course.  It is the head coach’s responsibility to inform the guidance department of any student that is dropped from seventh period so that they may be rescheduled.   Every athlete in seventh period must take a final exam to receive credit in the Advanced Physical Education course.

SQUAD SELECTION

In line with our athletic philosophy and our goal of maximizing student participation, we encourage coaches to retain as many students as possible without compromising the integrity of their sport. While factors such as time, space, facilities, and other considerations may limit the ideal squad size for each sport, coaches should aim to provide the greatest number of opportunities for students while maintaining the quality of the program.                                                                               

Cutting Policies:

  1. The selection of team members is the exclusive responsibility of the coaches for each respective team.
  2. Junior varsity and middle school coaches will take into consideration the policies as established by the head coach of that sport when selecting rosters.
  3. Prior to the start of tryouts, the coach will provide the following information to all team candidates.
  1. Extent of try-out period
  2. Criteria used to select the team
  3. Number to be selected
  4. Practice commitment if they make the team
  5. Game commitments
  1. When a squad cut becomes a necessity, the process will include the following elements:
  1. Each candidate must have been offered the opportunity to compete in a minimum of 3 practice sessions.
  2. Each candidate cut shall be personally informed by the coach and the reason for the action.  Cut lists are not to be posted!!
  3. Coaches will discuss alternative possibilities for participation in the sport or other areas of the athletic program.
  4. If a coach foresees difficulties arising as a result of squad cuts, they should discuss the situation with the Athletic/Activities director.

QUITTING POLICY

It is in the opinion of the Lovington Municipal Schools (LMS) that COMMITMENT is the backbone of a highly successful athletic program.  As the coaching staff and administration at LMS, we encourage athletes to “finish what you start.”  Perseverance is key to long-term success in life, while quitting can become a habit.  Therefore, we strongly encourage athletes to avoid starting that practice.                                                                                     

  1. If an athlete chooses to quit once a team is selected (past the 3-day tryout period), they will be given a 48-hour grace period.  At that time (or before then), the athlete will make a rational decision as to whether they still want to quit.
  2. If an athlete still wishes to quit, the athlete must completely fill out a LHS Athletic Quit Form (provided in this section), have it signed by their parent(s) and themselves, and then hand it back to their head coach or the athletic/activities director.
  3. Once paperwork is turned in and signed by all parties, the athlete is not eligible for sport specific practices or contests for 60 SCHOOL DAYS.  Failure to fill out a quit form properly will forfeit the athlete from participating in sports in the future.

** ”Quitting Provision” – If there is a compromise between coach and athlete about leaving the team or sport, the 60-Day Rule may be waived with approval from the Athletic/Activities Director.  (This usually occurs only when both parties feel it is best for the overall team that the student not play any longer due to unusual circumstances).

Lovington High School Athlete Quit Form

I, _________________________, have decided, after careful consideration to my coaches and teammates, to quit _________________________.  I have been given a 2-Day (48 hour) period to fully evaluate my decision.  I feel this is the best decision for me and my teammates.  I understand that I cannot participate in practices or contest in any sport for 60 school days.  I understand that by quitting again, I will most likely forfeit any future participation in LHS athletics altogether.  I can return to LHS athletics after a 60-day school window and a return date has been established.

Athlete Signature________________________________              

Parent Signature_________________________________

Head Coach Signature_____________________________

Athletic/Activities Director Signature_________________________                                                                                    

Signed and Dated__________ - __________ - _________

This student-athlete is allowed to return to sport specific practices and contests on the following date__________ - __________ - __________.

 

 

 

 

 

 

 

 

 

PLAYER LIMITATIONS

The number of players to be transported on a trip to an athletic contest should not exceed the number necessary for that contest.  Coaches are expected to take only the starters, substitutes, coaches, student trainers, and student managers who will fill a necessary role in that contest.

Only official members of the team are allowed to make the trip.  The bus company’s insurance only covers those individuals making the trip which serve an official function on the team.  Therefore, the following must not be allowed to travel on the bus with the team:

  1. Friends of team members or coaches.
  2. Parents or other relatives of team members or coaches.

 

GENERAL TRANSPORATION GUIDELINES:

Professional drivers have been employed and are expected to return the team as near to the prearranged time as possible.  Decisions to remain at the contest site for an additional day will be made by the athletic/activities director.

If a team is going to be appreciably delayed in its return, the coach must notify his building principal and athletic/activities director as soon as possible.  The coach, principal and/or the athletic/activities director will then make a concerted effort to notify the students’ parents.  The athletic/activities director will notify the transportation director and superintendent. 

It is the obligation of the coach in charge to get their team showered and dressed as soon as possible at the conclusion of the event, as travel contracts are based on travel time.  To delay departure after a contest depletes the sports travel budget.

In case of inclement weather, the athletic/activities director will determine whether the team departs, returns, remains at home, or stays at the contest site for an additional length of time. 

 

 

Conduct on the Bus:

On each trip, there will be a brief inspection of the bus prior to departure and again as the trip is concluded.  This inspection is to be made by the bus driver and the coach or assistant coach.  The driver will provide a trash bag at the end of the trip.  The team will be required to pick up all trash and deposit it in the bag before leaving the bus.  The inspection by the coach and driver is to indicate that the bus had been properly cleaned and no damage has been done.

The coach is responsible for discipline of their team while they are traveling on the bus.  Students should be required to stay in seats and keep noise to a minimum.  The driver must be allowed to concentrate on driving safely.  This becomes difficult when passengers are moving about and making excessive noise.

Food and drink may be consumed on the bus, but glass containers are prohibited.  Food,                                                                                    wrappers, and containers must be picked up and placed in the trash bag.  A student with a charged violation of an activity rule will be accorded the same due process procedure as detailed in the Citizenship Code.  Penalties imposed will be one or more of the following:

  1. A student-sponsor conference
  2. A student-sponsor-principal conference
  3. Revoking the privilege of participating in activity programs for a period of time commensurate with the offense
  4. Expulsion from the activity-class for the most serious breaches of good citizenship and/or repeated infractions of activity rules

Summer Transportation will not be provided to/from events that are not school sponsored.

Overnight Out-of-State Travel:

All out-of-state travel must be approved by the Lovington Board of Education, per NMAA guidelines, prior to the scheduled event. It is recommended to start this approval process with school administration well in advance of the trip.

Any student participating on an athletic/activities trip is the responsibility of the school district and the coach.  Therefore, if the student is traveling on a school-sponsored athletic/activities trip, that student must use the school provided transportation.

During overnight meets/contests, students of the opposite gender will not be allowed in each other’s hotel rooms.  Violation of policy will be handled accordingly by Administration.  The Principal and Athletic/Activities Director will be notified where direction will be given on next steps.

No student, regardless of age, will be permitted to travel to or from an athletic/activities event with any other person(s) except the coach/advisor.  The only exception to this policy shall be the release of the student to their parent(s)/guardian(s), provided the parent/guardian has provided the coach with a written note, prior to leaving on the trip.  The coach will not release an athlete to any person(s), regardless of verbal or written permission of that student(s) parent/guardian, unless written permission is notarized. Parents(s)/guardians(s) and the student- will assume all legal responsibility for the personal safety and actions of the student while the student is traveling to and from practices or games when transportation is not provided by the Lovington School District. 

       

BOOSTER CLUBS

Booster clubs play an important role in the support of interscholastic athletics/activities.  As their primary purpose is to enhance your program, coaches/advisors are expected to be very supportive and cooperative with the booster club of their respective sport/activity.  The organization’s involvement should be in cooperation with the administration and coaching/advising staff of the school.  Precautions must be taken not to extend activities into areas which create conflict within the school community and existing educational philosophies.  Groups should not commit the school community to activities which infringe on instructional time or require inordinate amounts of time, effort, or money.  It is essential that sports/activities which use the name of the school, or implied support of the school or the district, adhere to the policies, procedures, and financial safeguards normally expected of public bodies.  All funds raised by booster clubs are considered to be public monies.  Therefore, all clubs are required to adhere to the same procurement codes as the schools.  Any activities or fundraising projects initiated by the organization and which involve the use of our students must be proposed in writing, and be authorized by the school principal, athletic/activities director, and superintendent before the activity commences or any final arrangements are made.  Required forms can be obtained from the Athletic/Activities Director.  All financials after the season must be submitted to the athletic/activities director’s office.

All awards banquets/dinners will be at the discretion of the head coach and will be the responsibility of the appropriate booster club/parent organization.  It is strongly recommended that all awards banquets/dinners be held within two (2) weeks of completion of each sport season.                 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix

 

BORDER CONFERENCE SUMMARY

 

Basketball 

  • Number of games allowed per NMAA rules
    • 8th - 18
    • 9th - 23
  • Game Duration
    • 8th - Six-minute quarters
    • 9th - Eight-minute quarters
  • Participants
    • 8th - Eighth graders only in order to compete for a Border Conference Championship
    • 9th - Ninth graders only in order to compete for a Border Conference Championship
    • Schools must declare their eligibility for postseason prior to the start of the season

 

Football 

  • Number of games allowed per NMAA rules
    • 8th - 7
    • 9th - 9
  • Game Duration
    • 8th - Eight-minute quarters
    • 9th - Ten-minute quarters
  • Participants
    • 8th - Grades seven and eight 
    • 9th - Ninth graders only in order to compete for a Border Conference Championship
    • Schools must declare their eligibility for postseason prior to the start of the season

Track 

  • Number of meets allowed per NMAA rules
    • 8th - 7
    • 9th - 7
  • Participants
    • 8th - Grades seven and eight
    • 9th - Ninth graders only in order to compete for a Border Conference Championship (Lovington does not have a 9th grade track team)
    • Schools must declare their eligibility for postseason prior to the start of the season

 

Volleyball 

  • Number of games allowed per NMAA rules
    • 8th - 14
    • 9th - 17
  • Game Duration
    • 8th - Two out of three games; 25-points rally scoring (3rd game to 15); win by two points
    • 9th - Same as 8th grade
  • Participants
    • 8th - Eighth graders only in order to compete for a Border Conference Championship
    • 9th - Ninth graders only in order to compete for a Border Conference Championship
    • Schools must declare their eligibility for postseason prior to the start of the season

 

 

 

 

 

NOTES:

  • Sixth Graders are NOT permitted to participate in Border Conference Athletics.
  • Seventh graders are permitted to participate in football and track
  • If seventh graders participate in basketball or volleyball, the school will not be permitted to compete in the Border Conference Tournament.



IMPORTANT NOTE:

CHEER

  • Cheer is not a Border Conference sport
  • Per NMAA rules, students in grades six through eight are eligible to participate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lovington Municipal Schools Coaches' and Activity Leaders' Handbook Acknowledgment Form

School Year: ___________

I, the undersigned, acknowledge that I have received, read, and understand the Lovington Coaches' and Activity Leaders' Handbook. I am aware of and agree to adhere to the policies, procedures, and expectations outlined in this handbook, including but not limited to:

  1. Coaching Philosophy and Expectations: Adopting and modeling the values, sportsmanship, and commitment expected of all coaches and activity leaders.
  2. Communication Protocols: Engaging in effective and respectful communication with students, parents, administration, and other staff.
  3. Safety and Emergency Procedures: Following safety protocols and emergency response guidelines to ensure the well-being of all participants.
  4. Practice and Game Management: Structuring practices and managing events to provide a positive and development-focused experience for students.
  5. Team Rules and Discipline: Implementing and enforcing team rules consistently and fairly while maintaining the integrity of the program.
  6. Eligibility and Academic Standards: Supporting and monitoring student-athletes' academic progress in alignment with school policies.
  7. Professional Conduct and Compliance: Upholding ethical standards, professional behavior, and compliance with state and local regulations.
  8. Travel and Transportation Guidelines: Ensuring that all travel arrangements adhere to school policies and prioritize student safety.

I understand that failure to adhere to the policies within this handbook may result in disciplinary actions, up to and including termination of my coaching or activity leadership role.

Printed Name of Coach/Activity Leader: _______________________________________

Signature: _____________________________________________________

Date: _________________________________________________________

Sport/Activity: __________________________________________________

 

Please return this signed acknowledgment to the Athletic/Activities Director’s Office as soon as possible.